Governing Soccer Organizations
Extended Roster Policy
The mission of the Penfield Rangers Soccer Club is to identify and develop soccer players aged 8-19 years old, who demonstrate the self-motivated enthusiasm and potential to play soccer at an advanced level. Emphasis is on developing players in a way that promotes fundamental soccer skill development, character development, teamwork, and good sportsmanship. The club shall also promote training and development for adults interested in coaching soccer at an advanced level.
The Penfield Rangers Soccer club is a non-profit organization.
The Penfield Rangers Soccer Club shall be managed by a Board of Directors, which has the responsibility of planning and coordinating the implementation of all club activities. Refer to the club bylaws for details of the Board of Directors' roles & responsibilities.
The parents and coaches for each team are empowered to make decisions regarding the following items.
Each team shall consist of at least the following volunteers.
Being a community-based organization, player membership in the soccer club requires either residency within the town of Penfield or attending school within the town of Penfield. However, if we cannot fill a team roster within these guidelines, we will allow filling the roster with players from other towns, with approval from the Penfield Rangers Soccer Club Board of Directors. Active player and parent commitment to practices, games, and supporting roles within the club is a requirement for the continued success of the organization.
The Penfield Rangers Soccer Club participates in league play that is governed by the Rochester District Youth Soccer League (RDYSL). RDYSL is sanctioned by the New York State West Youth Soccer Association (NYSWYSA), which acts as the governing body for recreational, travel, and premier soccer programs throughout western New York State. Nationally, the United States Youth Soccer Association (USYSA) is the governing body for youth soccer.
September through March: Participation in Ranger practices, games, tournaments, and leagues is strongly recommended in order for the player and team to develop to its fullest potential.
April through End of Season: It is expected that each player will be able to commit to 3-4 days per week (includes practices & games) plus at least 2 weekend tournaments.
Interscholastic sports take priority over club practice and games, but every effort must be made to avoid conflict. Players are expected to be available for games and practices FOR THE FULL OUTDOOR SEASON.
If a player expects to have conflicting sports or activities that may cause him to miss significant numbers of games and practices, then travel soccer may not be appropriate for him.
Tryouts for the Penfield Rangers are held each fall. Tryouts are mandatory each year.
The Club has implemented policies to ensure as fair a tryout as possible for all players.
"Playing-up" refers to players that are participating in age groups immediately above their natural age according to the RDYSL age matrix. Playing-up is a sensitive issue for parents, players and clubs. Everyone involved must follow the play-up process exactly as stated. Playing-up is permitted for the “Exceptional Player,” defined as a highly skilled player who may be more challenged at a higher level than his age group allows.
Only players U13 and older will be allowed to play-up. Players may play up only a single year higher than their defined age group, and are eligible only for the A team at the higher age group.
Play-up Guidelines for Exceptional Players
Annual Evaluation Sessions
1. The player will be registered for the age group in which he wishes to play. For example, a U14 player wishing to play at U15 will register for U15 and indicate that this is a play-up request. This is all the notification required.
2. Players requesting to play-up will attend the first evaluation session for the older team. This will allow the coach to evaluate the player’s ability to play at the A team level for the older age group. If the first evaluation session is missed, the player will not be considered for the older team.
3. If the player’s scores and field demeanor during the first evaluation session demonstrate that he can likely play on the A team of the older age group, the player will be invited back for the second evaluation session. Also, there is no guarantee that the player will be placed on a roster in the older age group.
4. If the player’s scores or field demeanor during the first evaluation session do not demonstrate that the player can play at the A team level of the older age group, the player can attend the second evaluation session for his appropriate age level. The coach of the older age group must notify the Evaluation Coordinator and the Age Group coordinator for the lower age group of such determination and share the scores achieved by the player.
5. After the first evaluation session, the player can opt to abandon the play-up request and continue the second evaluation session for his appropriate age level. The player must notify the Evaluation Coordinator before the second evaluation session. The Evaluation Coordinator will notify both Age Group Coordinators and scores from the first session will be shared.
6. After evaluations, the team rosters will be formed by the coaches in the older age level. The player may be placed on the A team within the older age level or placed on a waiting list based on scores, field demeanor, and the discretion of the head coaches for the age level. If the player is placed on a wait list or cut, the player can request a spot on a roster at the younger age level through the Evaluation Coordinator. At the coach’s discretion, the player may be offered a roster spot on the age-appropriate team if there are open spots; however, another player may not be bumped to make room for this player.
7. If the player is rostered on the older team, the roster spot is only ensured on that team for that season. The process must be followed each season.
The Penfield Rangers Soccer Club reserves the right to move players when it will be in the best
interest of developing a player and/or to maintain a team at a particular age group. This
discretion is not bound by any guidelines and requirements of the Play-up policy.
1. A potential player seeking a roster spot after the player evaluation period will be evaluated by the age appropriate teams for up to 3 practice sessions at the head coaches’ discretion.
2. If the potential player seeks a roster position on the higher level team of the age group:
a. The lower level team must already satisfy the minimum desired roster size for that age group as defined by the Club By-laws (e.g., U13-U19 – 16 players). The Club’s preference is to fill gaps in the desired minimum number of players on all teams. If both teams lack the minimum desired roster size, preference shall be given to the team with the smaller roster size.
b. No more than the maximum number of players will be allowed on the roster of a team, except with the express prior permission of the Rangers Executive Committee (e.g., U13-U19 – 18 players).
3. No existing player will be bumped down from a higher team to a lower team due to the addition of a new player. If no roster spot is available, the potential player will not be permitted to join the team that season.
4. All head coaches in the age group will determine the appropriate evaluation and placement for the potential player. If necessary, the Executive Committee will determine if an independent evaluator is required to properly assess the placement of the potential player.
5. A potential player may be considered for Play-up as deemed appropriate by the Executive Committee after evaluation by the coaches of the older and age appropriate groups.
6. All teams must comply with RDYSL league rules for dual roster and maximum roster size requirements.
7. If a player participates in the evaluation period and declines an offer to play on a Rangers team, the player will not be permitted to play on another Rangers team during the season.
The Penfield Rangers Soccer Club acknowledges that some soccer players may desire to playa different sport concurrently with the outdoor soccer season. If a player participates in dual sports, attendance requirements at games and practices, etc. shall be at the coach's discretion. Players are expected to be available for games and practices FOR THE FULL OUTDOOR SEASON. Please reference RDYSL rules for additional information on team sizes by age group and use of expanded rosters.
Coaching assignments exist for one-year terms. At the end of the season, each coach's performance shall be evaluated by the Penfield Rangers Coaching Committee. Assignments for the following year will be determined by the Coaching Committee.
Minimum Certification Level
All Penfield Rangers Soccer Club coaches are expected to have at least an E-Certificate (or equivalent) before the start of the outdoor season. All new prospective coaches will be interviewed by the Coach Committee to ensure they have the qualifications to train our players. The Rangers encourage coaches to continue with their coach education and will reimburse coaches who pass the "D" license course as well as any local coach clinics offered by NY State West.
E-CERTIFICATE and D-LICENSE REIMBURSEMENT: Upon successful completion of the E-Certificate or D-License certification course, the Penfield Rangers Soccer Club will reimburse coaches for the cost of the course.
C-LICENSE REIMBURSEMENT: Interested coaches must petition the club's Board of Directors to request financial support for C-license certification. Prior to petitioning the board, the coach must have at least 2 years of coaching experience with the Penfield Rangers Soccer Club.
Upon approval from the board, the club will pay 1/3 of the fee upfront, 1/3 after successful completion of the course and the final 1/3 a year following the successful completion of the course if the coach is still associated with the Club.
As of 2017 the reimbursement for coaches has been eliminated. Coaches are still expected to fulfill the obligations outlined below.
At the end of the season, the club will reimburse the equivalent of one full registration fee to each head coach, provided he/she met the following requirements:
Each team age U8-U17 will be allocated funds for the season to be used for entrance into tournaments. The amount of the funds will be determined by the Penfield Rangers Board of Directors by the January meeting that precedes the summer soccer season. If additional funds are needed by a team to enter tournaments, the cost will be at the team's expense.
A uniform shall be purchased by each registered player. Each coach, assistant coach, non-coaching board member and team manager shall be provided a choice of apparel items with the Penfield Rangers logo.
Players shall wear their game uniforms and coaches shall wear their Penfield Rangers apparel for all outdoor games played during the RDYSL season and New York West sanctioned tournaments. No advertising may be added to a Penfield Rangers game uniform by an individual team.
Individual teams may engage in fundraising activities for their individual teams subject to the following requirements:
Each team from ages 13 and up shall be provided a budget of $75.00 for reimbursement to their goalkeeper for gloves and jerseys. Teams under 13 (U12 and under) shall be provided one goalie shirt and one pair of gloves.
The Rangers are proud to offer a $500 student/athlete college scholarship each year in memory of David M. Elliot, a former Penfield Ranger. The criteria, as defined by the Penfield Rangers, are that the recipient of the scholarship be an individual who exemplifies excellence in teamwork, sportsmanship, leadership and scholastic achievement. The recipient must be a senior, must be on the boys’ varsity soccer team at Penfield High School, and must attend college the year after high school graduation.
The Penfield Rangers Soccer Club fully supports the Olympic Development Program. We respect the desire that qualified players may have to play at that level should the opportunity arise. Therefore, should a member of the Penfield Rangers be selected to play on an ODP team, every effort will be made by the player’s Penfield Rangers coach and team to accommodate the ODP schedule, while still maintaining the player’s position on his Rangers team. Likewise, it is expected that the Rangers player will make every effort to commit to active participation in Rangers games and practices when there are no conflicts with the ODP program.
It is the policy of the Penfield Rangers that players who play for both Penfield Rangers and a premier (non-RDYSL) club are to be SECONDARY players on the Penfield Rangers roster. The reasons for this policy are:
Seeking an Exception
At its discretion the Board may grant exceptions for a team to have primary players who are secondary to a premier club if all of the following conditions have been satisfied:
Below are the appropriate and inappropriate uses for the team funds provided by the club. If you are unsure if your planned spending fits into one of these areas please email the board for approval.
Additional indoor/outdoor training
Team apparel (15% max)
End of year party (10% max)
Rhinos/Flash/River Dogs (2 games max)
Field use, indoor turf
End of season awards (not to exceed $20 per recipient)
Non-soccer related team activities
Any monies provided by the Penfield Rangers to an individual team that are not spent for authorized purposes by August 31 st shall be forwarded to the Treasurer of Penfield Rangers for placement in a separate ledger for use by the team the following season.
If the team does not play the following season, the monies shall remain in the Penfield Rangers general fund for use by the Rangers.
Any monies provided by a U-17 or older team that are not spent by August 31 st shall be forwarded to the Treasurer and placed in the general fund for use by the Rangers.
Any misuse of funds provided or non-compliance with these requirements may result indisciplinary action under the Penfield Rangers By-laws.